Thank you for hosting with us!
Your Retreat Leader’s Guide
Welcome!
Welcome to Ruby Retreats! We believe that your passion for creating transformative experiences is truly needed in this world, and we are absolutely thrilled that you've partnered with us to host your retreat!! Our goal is to equip you with all that you need to know about hosting your retreat with us so that your planning journey is as seamless as possible. With that in mind, we've prepared a comprehensive Retreat Leader’s Guide filled with essential information, helpful resources, and all the details you'll need to help to make your Ruby Retreat a resounding success!
📍Please take some time to explore these contents thoroughly, and don’t hesitate to reach out with any questions!
What’s Inside…
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Hosting Logistics
Checklist, Ruby Retreats Role, Massage at your Retreat, Property Map, Property Inventory, Use of Amenities
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Attendee Logistics
What to Pack, Directions, Signing a Waiver
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Marketing Your Retreat
Media File, Ruby Retreat exposure
Hosting
Logistics
Hosting a successful Ruby retreat hinges on thoughtful planning to create a seamless and enriching experience for every participant. We'll help you cover all the bases, ensuring your logistics are well-organized so that prepping for your event can actually be exciting and life-giving! This ultimately leads to a smooth and enjoyable retreat for everyone involved.
📍Checklist
Planning your retreat just got easier. Download our checklist to stay organized in your retreat planning!
📍Ruby Retreats Role
Let's take a moment to clearly define Ruby Retreat’s role to ensure that we're on the same page regarding what to expect:
Our Services Include:
All aspects of booking your retreat
Making sure the property is setup, cleaned and ready for your arrival
Setup of extra folding tables + chairs in dining areas (as needed)
Handling any service calls (ex: AC not working, something broken)
Transfer of props to/from Sunset Peak (includes chairs + blankets)
Setup of welcome signs at both entrances
Extra Cost Services:
(Subject to Availability)
Bonfire Setup/Cleanup
Retreat planning beyond given resources
Tarp/cushion setup + breakdown in Grove
Support roles (ex: meal support, room/gathering area setup, etc)
Errand running (ex: going in to town to get extra water, snacks or supplies)
Any unfinished cleanup post-retreat
Transferring attendees to/from Sunset Peak
Not Included:
Booking + organizing with a Caterer (we do offer recommendations)
Marketing + Content Creation
Facilitation of retreat and/or direct contact with your attendees
Retreat setup + cleanup
On-call Retreat support - please plan to have an assistant with you
📍Massage at Your Retreat
Discounted massages with Tracy available during your retreat!
Massage therapy can significantly enhance the experience for your retreat attendees and further elevate the value of your retreat in the following ways:
Enhanced Receptivity to Retreat Themes
Deepening into ‘Self-Awareness’
Creating Lasting Positive Impressions
Physical Relief and Support
Maximizing Relaxation and Integration
To seamlessly integrate massage sessions into your retreat flow, please click the 'Request Private Booking Link' and share your retreat's schedule of events once it's available. This will help us identify the perfect 'free time' slots for your attendees to book without interfering with the retreat schedule. We will create a private booking link for you to share with your guests so that they may easily sign up for a session during their retreat! Spots may be limited and are booked on a first come/first serve basis. You can learn more about Tracy and her style HERE. 📍Download the Map
This Camino Ranchito map is brought to you by the Austin Chronicle cartoonist, Sam Hurt.
Familiarize yourself with the Camino Ranchito property by reviewing this map, which highlights key areas like accommodations, common spaces, and trails. This will help you and your guests navigate and make the most of your retreat experience.
📍Property Inventory
It will be helpful to note what you have access to while on retreat with us! Please see our inventory list below:
6-6ft Folding Tables
6 White Table Covers
2 Sleeping Cots
An assortment of glass vases
Each Casita will be stocked with two, 3 gallon jugs of Blue Jug Water
1.5 Gallon Drink Dispenser
📍Use of Amenities
We kindly ask retreat leaders to guide their attendees on the proper use of our amenities as well as be present during their use (as needed)
Hot Tubs:
Top 5 Benefits:
Soaking in warm, bubbly water can reduce stress & anxiety
Relieve muscle pain and stiffness
Can improve sleep
Can boost cardiovascular health
Social connection
Directions for Use:
Shower thoroughly with soap + water before entering hot tub to remove lotions, oils and bacteria
Use keypad on hot tub to turn on jets and set temp and ENJOY!
Drink plenty of water before, during and after your hot tub session
Limit your soak time to 15-20 mins if you have any health concerns
Sauna:
Top 5 Benefits:
Increased blood flow + circulation, supporting detox
Relaxes + Soothes muscles
Increased metabolism which supports weight loss
Promotes healing from injuries or surgeries
Directions for Use:
Inside of the sauna, press the Home button > click ON
Set temp to desired level, up to 193 in the hot stone sauna + 120 in the 2 person sauna (allow 30 mins to heat up)
Shower before and bring a towel with you
Start with short sessions (10 - 15 mins)
Use the sauna as an opportunity to relax, stretch or meditate to further enhance the experience
Cold Plunge:
Top 5 Benefits:
Supports immune function via the lymphatic system boost
Elevates Mood + Reduces Stress
Reduces muscle soreness + decreases recovery time
Build resilience in Body + Mind
Directions for Use:
Request what temp you want to start with at least a day before use so that it can adjust. We recommend 65 - 69 degrees
Always have someone nearby - never plunge alone!
Rinse off entire body in shower and use steps to get into the cold plunge to keep dirt out of the cold plunge
Carefully step into the cold plunge and lower your body gradually, allowing your body to adjust to the cold temp. Option to sit upright with arms resting on the sides or submerge yourself completely
Control your breathing, focusing on slow, steady exhales to help manage initial shock and regulate your heart rate
Start with short plunges, 30 secs - 2 mins and gradually increase the time as you become more comfortable
Exit carefully and allow yourself a few minutes (at least) to allow your biology to regulate on its own
Attendee
Logistics
By sharing this valuable information with your attendees ahead of time, they can focus on the enriching experience ahead, rather than getting caught up in travel anxieties or last-minute details, fostering a calmer and more receptive mindset from the moment they step foot on the retreat grounds.
📍What to Pack
Here are some items that will be helpful to share with your group!
Water Bottle
Headlamp/flashlight
Umbrella (optional)
Journal/pen
Bathing Suit + flip flops
Hiking shoes/walking shoes (closed toe)
Beach Towel (optional)
Binoculars (for bird watching enthusiasts)
Bug Spray (seasonal)
Include any additional suggestions to this list for your guests
📍Directions
Ease any travel worries by providing location details early. Ruby Retreats is located at Camino Ranchito, and as most retreats start with guests settling into their Casitas, a smooth arrival is key to a successful start! Please clarify the correct GPS address, as each entrance has a different address. See below!
Ruby Retreats is located on the property of CAMINO RANCHITO and has 2 separate entrances:
Casita/Lodging Entrance
❌ Not found on Google Maps
11801 FM 2325
Wimberley, TX 78676
📍Waivers
Upon arrival, it is necessary to make sure that all participants have signed our liability waiver.
Visitors should anticipate navigating uneven terrain characterized by rocky paths, loose stones, and potentially unpredictable footing in some areas of the property. The area is home to a diverse array of bugs and insects, some of which may bite or sting. Given these inherent features of a rural, undeveloped landscape, participation in activities at Camino Ranchito necessitates an understanding and acceptance of these natural hazards. A liability waiver is therefore required to acknowledge the presence of such rocks, bugs, and uneven terrain, and to affirm the participant's awareness of and willingness to assume the risks associated with engaging with this natural environment.
Retreat
Marketing
Ruby Retreats understands that effective marketing is crucial for retreat leaders. This is why we offer an organized media file filled with high-quality photography of the venue. This curated collection empowers retreat leaders to easily create compelling marketing materials and reducing the time and effort typically spent on content creation. We also offer further exposure through our event calendar and social media channels, further broadening the reach of the retreat leaders' promotions. See details below.
📍Media File
Find an array of images in one, organized place - making it easier to create consistent and effective marketing materials.
📍Ruby Retreats Exposure
Get more exposure via our Ruby Retreats Event Calendar!
We are happy to add your event to our Events Calendar to help support added visibility to your marketing reach! If you'd like to choose this option, we will need the following information:
1 Event Photo
Name of your retreat
Overview/Description + Dates of your event (Short, concise paragraph)
Signup Link to Event
Social Media Shares
We will share any content that you create for your event when you tag/mention us! You can find us on the following platforms ~ and please make sure you give us a follow!
Instagram: https://www.instagram.com/rubyretreatstx/
Facebook: https://www.facebook.com/RubyRetreats/
*Please note that we will not create the content for you