Thank you for hosting with us!
Your Retreat Leader’s Guide
Welcome!
Welcome to Ruby Retreats! We believe that your passion for creating transformative experiences is truly needed in this world, and we are absolutely thrilled that you've partnered with us to host your retreat!! Our goal is to equip you with all that you need to know about hosting your retreat with us so that your planning journey is as seamless as possible. With that in mind, we've prepared a comprehensive Retreat Leader’s Guide filled with essential information, helpful resources, and all the details you'll need to help to make your Ruby Retreat a resounding success!
📍Please take some time to explore these contents thoroughly, and don’t hesitate to reach out with any questions!
What’s Inside…
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Hosting Logistics
FAQ’s, Property Map, Ruby Retreats Role, Massage at your retreat
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Attendee Logistics
What to Pack, Directions, Signing a Waiver
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Marketing Your Retreat
Media packet, Ruby Retreat exposure
Hosting
Logistics
It all begins with an idea. Maybe you want to launch a business. Maybe you want to turn a hobby into something more. Or maybe you have a creative project to share with the world. Whatever it is, the way you tell your story online can make all the difference.
📍FAQ’s
Planning your retreat just got easier. Check out our FAQs for all the answers you need.
📍Ruby Retreats Role
Let's take a moment to clearly define Ruby Retreat’s role to ensure that we're on the same page regarding what to expect:
Services Included:
All aspects of booking your retreat
Making sure the property is setup, cleaned and ready for your arrival
Setup of extra folding tables + chairs in dining areas (as needed)
Handling any service calls (ex: AC not working, something broken)
Transfer of props to/from Sunset Peak (includes chairs + blankets)
Setup of welcome signs at both entrances
Extra Cost Services:
(Subject to Availability)
Bonfire Setup/Cleanup
Tarp/cushion setup + breakdown in Grove
Support roles (ex: meal support, room/gathering area setup, etc)
Errand running (ex: going in to town to get extra water, snacks or supplies)
Any unfinished cleanup post-retreat
Transferring attendees to/from Sunset Peak
📍Massage at Your Retreat
Discounted massages with Tracy available during your retreat!
Massage therapy can significantly enhance the experience for your retreat attendees and further elevate the value of your retreat in the following ways:
Enhanced Receptivity to Retreat Themes
Deepening into ‘Self-Awareness’
Creating Lasting Positive Impressions
Physical Relief and Support
Maximizing Relaxation and Integration
To seamlessly integrate massage sessions into your retreat flow, please click the 'Request Private Booking Link' and share your retreat's schedule of events once it's available. This will help us identify the perfect 'free time' slots for your attendees to book without interfering with the retreat schedule. We will create a private booking link for you to share with your guests so that they may easily sign up for a session during their retreat! Spots may be limited and are booked on a first come/first serve basis. You can learn more about Tracy and her style HERE. 📍Download the Map
This Camino Ranchito map is brought to you by the Austin Chronicle cartoonist, Sam Hurt.
Familiarize yourself with the Camino Ranchito property by reviewing this map, which highlights key areas like accommodations, common spaces, and trails. This will help you and your guests navigate and make the most of your retreat experience.
Attendee
Logistics
It all begins with an idea. Maybe you want to launch a business. Maybe you want to turn a hobby into something more. Or maybe you have a creative project to share with the world. Whatever it is, the way you tell your story online can make all the difference.
📍What to Pack
Here are some items that will be helpful to share with your group!
Water Bottle
Headlamp/flashlight
Umbrella (optional)
Journal/pen
Bathing Suit + flip flops
Hiking shoes/walking shoes (closed toe)
Beach Towel (optional)
Sunscreen
Binoculars (for bird watching enthusiasts)
Include any additional suggestions to this list for your guests
Bug Spray (seasonal)
📍Directions
Ease any travel worries by providing location details early. Ruby Retreats is located at Camino Ranchito, and as most retreats start with guests settling into their Casitas, a smooth arrival is key to a successful start! Please clarify the correct GPS address, as each entrance has a different address. See below!
Ruby Retreats is located on the property of CAMINO RANCHITO and has 2 separate entrances:
Casita/Lodging Entrance
❌ Not found on Google Maps
11801 FM 2325
Wimberley, TX 78676
📍Waivers
Upon arrival, it is necessary to make sure that all participants have signed our liability waiver.
Visitors should anticipate navigating uneven terrain characterized by rocky paths, loose stones, and potentially unpredictable footing in some areas of the property. The area is home to a diverse array of bugs and insects, some of which may bite or sting. Given these inherent features of a rural, undeveloped landscape, participation in activities at Camino Ranchito necessitates an understanding and acceptance of these natural hazards. A liability waiver is therefore required to acknowledge the presence of such rocks, bugs, and uneven terrain, and to affirm the participant's awareness of and willingness to assume the risks associated with engaging with this natural environment.
Retreat
Marketing
It all begins with an idea. Maybe you want to launch a business. Maybe you want to turn a hobby into something more. Or maybe you have a creative project to share with the world. Whatever it is, the way you tell your story online can make all the difference.
📍Media File
Find an array of images in one, organized place - making it easier to create consistent and effective marketing materials.
📍Ruby Retreats Exposure
Get more exposure via our Ruby Retreats Event Calendar!
We are happy to add your event to our Events Calendar to help support added visibility to your marketing reach! If you'd like to choose this option, we will need the following information:
1 Event Photo
Name of your retreat
Overview/Description + Dates of your event (Short, concise paragraph)
Signup Link to Event
Social Media Shares
We will share any content that you create for your event when you tag/mention us! You can find us on the following platforms ~ and please make sure you give us a follow!
Instagram: https://www.instagram.com/rubyretreatstx/
Facebook: https://www.facebook.com/RubyRetreats/
*Please note that we will not create the content for you